Reconciliation As a Service – How process automation improves decision making? [Infographic]

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Reconciliation is no more than the intelligent capability to capture, recognize and matching data within sets of transactions/actions selected for verification. When the service is provided with components of a cloud platform, we call it Reconciliation as a Service. This means that you don’t have to worry about technology. You simply subscribe to a service that accurately extracts and validates information from multiple sources and integrates it with your core systems in any step of the workflow.

 

Reconciliation as a Service – How process automation improves decision making?

 


To Dos:
– Get the pdf version of this Infographic.
– Get Started! With Papersoft Reconciliation Services you can accurately extract and validate information from multiple sources and integrate it with your core systems in any step of the workflow.
– Contacts us and ask for a demo to see the power of the tool first hand.
Subscribe to our blog to receive valuable insights about Mobile Capture and paper-free processes.
– Download our ebook “Paper at the gates: Driving digital revolution with modern capture” and learn how data capture is the gateway for inbound and outbound content and the starting line where digital transformation initiatives begin.

Paper at the gates: Driving digital revolution with modern capture

Paper-free processes: outcomes and recommendations [Infographic]

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Despite the widespread acceptance that paper-free processes are a best practice, there is a huge difference between the best performers and the laggards. Piles of paper contrast with clear desks, post bags, and delivery vans contrast with mobile capture, warehouses full of boxes contrast with electronic archives, and forms-based processes contrast with automated workflows.

Even amongst those who have transformed their back-office processes, there is still much work to be done to capture multi-channel customer communications and unify front-office response. The early movers in digital mailrooms and mobile capture are achieving a strong competitive advantage by capturing as close to the origin as possible. Meanwhile, the efficiency, effectiveness, and resilience of all offices could be greatly improved by removing those legacy hiccups of approval signatures and markup copies that still cause paper to pile up on the desk.

PAPER-FREE PROCESSES: OUTCOMES AND RECOMMENDATIONS [INFOGRAPHIC]

 


To Dos:
– Get the pdf version of this Infographic.
Download our ebook underwritten in partnership with AIIM and see how paper-free is improving productivity, accessibility and compliance, the progress you’ve made and how your organization compares to others.
– Get Started! With Papersoft Content Server you can efficiently create, organize, and share documents with your team and authorized external parties
– Contacts us and ask for a demo to see the power of the tool first hand
Subscribe to our blog to receive valuable insights about Mobile Capture and paper-free processes.
Paper-free progress: measuring outcomes

How to create a mobile strategy that works [Infographic]

The world is going mobile and companies are no exception. Banks, retailers, telecoms and insurance companies are just some of the industries already benefiting from mobile strategies and paper-free processes. But there are still many opportunities for progress and further gains. Despite the growing number of technologies that facilitate secure document capture using mobile devices, the move towards the paperless office and processes is tediously slow. It’s urgent to set up an effective mobile strategy. Let’s start!

How to create a mobile strategy that works


Statistics Sources:

http://resources.newzoo.com/global-mobile-market-report

http://www.smartinsights.com/mobile-marketing/mobile-marketing-analytics/mobile-marketing-statistics;

https://cmsreport.com/articles/the-5-mobile-marketing-mistakes-infographic-14849

https://www.comscore.com/Insights/Blog/Number-of-Mobile-Only-Internet-Users-Now-Exceeds-Desktop-Only-in-the-U.S

https://www.emarketer.com/Article/Mobile-Spurs-Digital-Coupon-User-Growth/1009639#4sjDzjbE9S6hDWYA.99

http://syndacast.com/infographic-the-state-of-mobile-marketing-2016/


To Dos:
Download our ebook focused on these key points that will help you prepare and implement a successful mobile strategy.
– If you think your business could benefit from a fully automated, secure, and compliant mobile solution, get in touch with us.
Subscribe to our blog to receive valuable insights about Mobile Capture and paper-free processes.
[eBook] 5 steps for creating a mobile strategy that really works

Is your client onboarding process compliant with the new EU General Data Protection Regulation? [Infographic]

From 25 May 2018, the EU General Data Protection Regulation (GDPR) will affect every organization that processes EU residents’ personally identifiable information (PII). The IT Governance Portal published an Infographic and really useful information for all that deal with personal customer data. We summarized it below, and we are available to help you ensure full compliance regarding the client onboarding process. Time flies, so it’s better to act now.

We also invite you to read our blog article “Customer data protection: how to eliminate risks of loss or exposure” to know more about data security breaches, best practices for customer data protection as a corporate-wide approach, and guidelines to truly ensure customer data protection and compliance.

About the GDPR

First proposed in January 2012 by the European Commission and formally approved by the European Parliament in April 2016, the GDPR will supersede national laws, unifying data protection and easing the flow of personal data across the 28 EU member states. When the GDPR comes into force on 25 May 2018, all organizations that process the personally identifiable information of EU residents will be required to abide by a number of provisions or face significant penalties.

The new EU General Data Protection Regulation introduces a number of key changes for organizations:

  1. If your business is not in the EU, you will still have to comply with the Regulation – Non-EU organizations that do business in the EU with EU data subjects’ personal data should prepare to comply with the Regulation. Those providing products or services to EU customers or processing their data may have to face the long arm of the law if an incident is reported.
  2. The definition of personal data is broader, bringing more data into the regulated perimeter – Data privacy encompasses other factors that could be used to identify an individual, such as their genetic, mental, economic, cultural or social identity. Companies should take measures to reduce the amount of personally identifiable information they store and ensure that they do not store any information for longer than necessary.
  3. Consent will be necessary to process children’s data – Parental consent will be required for the processing of personal data of children under age 16. EU Member States may lower the age requiring parental consent to 13.
  4. Changes to the rules for obtaining valid consent – The consent document should be laid out in simple terms. Silence or inactivity does not constitute consent; clear and affirmative consent to the processing of private data must be provided.
  5. The appointment of a data protection officer (DPO) will be mandatory for certain companies – Article 37 of the GDPR states that data protection officers must be appointed for all public authorities. In addition, a DPO will be required where the core activities of the controller or the processor involve “regular and systematic monitoring of data subjects on a large scale” or where the entity conducts large-scale processing of “special categories of personal data”. Firms whose core business activities are not data processing are exempt from this obligation. The GDPR does not specify credentials necessary for data protection officers, but does require that they have “expert knowledge of data protection law and practices.”
  6. The introduction of mandatory privacy risk impact assessments – A risk-based approach must be adopted before undertaking higher-risk data processing activities. Data controllers will be required to conduct privacy impact assessments where privacy breach risks are high to analyze and minimize the risks to their data subjects.
  7. New data breach notification requirements – Data controllers will be required to report data breaches to their data protection authority unless it is unlikely to represent a risk to the rights and freedoms of the data subjects in question. The notice must be made within 72 hours of data controllers becoming aware of it unless there are exceptional circumstances, which will have to be justified. Where the risk to individuals is high, then the data subjects must be notified, although a specific timescale is not specified by the Regulation. Regular supply chain reviews and audits will be required to ensure they are fit for purpose under the new security regime.
  8. The right to be forgotten – Data subjects have the “right to be forgotten”. The Regulation provides clear guidelines about the circumstances under which the right can be exercised.
  9. The international transfer of data – Since the Regulation is also applicable to processors, organizations should be aware of the risk of transferring data to countries that are not part of the EU. Non-EU controllers may need to appoint representatives in the EU.
  10. Data processor responsibilities – Data processors will have direct legal obligations and responsibilities, which means that processors can be held liable for data breaches. Contractual arrangements will need to be updated, and stipulating responsibilities and liabilities between the controller and processor will be an imperative requirement in future agreements. Parties will need to document their data responsibilities even more clearly, and the increased risk levels may impact service costs.
  11. Data portability – Data portability will allow a user to request a copy of personal data in a format usable by them and electronically transmissible to another processing system.
  12. Privacy by design – The GDPR contains requirements that systems and processes must consider compliance with the principles of data protection. The essence of privacy by design is that privacy in a service or product is taken into account not only at the point of delivery but from the inception of the product concept. There is also a requirement that controllers should only collect data necessary to fulfill specific purposes, discarding it when it is no longer required, to protect data subject rights.
  13. One-stop shop – A new one-stop shop for businesses means that firms will only have to deal with a single supervisory authority, not one for each of the EU’s 28 member states, making it simpler and cheaper for companies to do business in the EU. This will also have a positive impact on Internet service providers with offices in several EU countries.

 

What does the new EU General Data Protection Regulation mean for your organization?

Here is the IT Governance infographic that gives you a quick overview of everything you need to know to ensure compliance with the new EU General Data Protection Regulation:

EU General Data Protection Regulation


To-dos:
– Check your company’s data protection policy and compliance with the new EU General Data Protection Regulation.
Count on us for your document management projects and keep your company’s and your customer’s information assets secure, protected and compliant.
– Read our blog article “Customer data protection: how to eliminate risks of loss or exposure” to know more about data security breaches, best practices for customer data protection as a corporate-wide approach, and guidelines to really ensure customer data protection and compliance.
Subscribe to our blog to receive valuable insights about document management and paper-free processes.
Download the Free Industry Watch Report by AIIM and Papersoft “Paper-free progress: measuring outcomes” and see how paper-free is improving productivity, accessibility and compliance, the progress you’ve made and how your organization compares to others.

Paper-free progress: measuring outcomes

How to choose and implement the right document management solution [Infographic]

How many documents, spreadsheets, and presentations do you handle in a day? Two? Five? A dozen? Now multiply that across your entire organization. Thousands of proposals, invoices, contracts and other documents are created, edited, and shared by your teams every 24 hours. With so many contents generated each day, how can you effectively work with colleagues to co-author a document? How can you be sure that a proposal is validated? And how can you store, locate, and share the right document with your team? Here are 8 steps that will help you choose and implement the right document management software.

[Infographic] How to choose and implement the right document management solution

To-dos

Download the pdf version of this Infographic: 8 steps to choose and implement the right document management software
Read the blog article with a detailed explanation of these 8 steps to choose and implement the right document management software
– Get Started! With Papersoft Content Server you can efficiently create, organize, and share documents with your team and authorized external parties
Contacts us and ask for a demo to see the power of the tool first hand
Subscribe to our blog to receive valuable insights about document management and paper-free processes
Download the Free Industry Watch Report by AIIM and Papersoft “Paper-free progress: measuring outcomes” and see how paper-free is improving productivity, accessibility and compliance, the progress you’ve made and how your organization compares to others

Paper-free progress: measuring outcomes

Paper-free processes: Why, how and what for? [infographic]

Managing paper-based information presents significant business challenges. Despite information being created, processed and transacted digitally in a variety of platforms, paper still is a key element for the majority of organizations and this typically leads to broken processes, not fit into business needs, and inability to manage unstructured content. Discover the benefits of paper-free processes and count on us to support your transformation journey.

You can also download the pdf version of this infographic! Paper-free processes: Why, how and what for?

Infographic paper-free processes


To-dos

Download the pdf version of this infographic
– Get Started! With Papersoft Platform you can efficiently create paper-free processes
Contacts us and ask to see the power of the tool first hand
Subscribe to our blog to receive valuable insights about document management and paper-free processes
Download the Free Industry Watch Report by AIIM and Papersoft “Paper-free progress: measuring outcomes” and see how paper-free is improving productivity, accessibility and compliance, the progress you’ve made and how your organization compares to others

Paper-free progress: measuring outcomes